The Inventory Management Module is designed to efficiently handle the procurement, tracking, and movement of materials and goods throughout the organization. It ensures that stock levels are accurate, supply chain processes are visible, and purchasing is controlled through proper workflows. The module is divided into 5 key sub-pages.
The Inventory Workflow outlines the end-to-end process for inventory management:
Create Purchase Order
Users initiate a Purchase Order with details such as items, quantities, suppliers, and expected delivery dates.
Approval Process
Submitted POs appear in the Approve Purchase Orders page and must pass through the predefined approval hierarchy before becoming active.
Receive Goods
Upon delivery, warehouse staff record received quantities via Warehouse Receipts, linking them to the original PO and noting any discrepancies.
Validate Invoices
Suppliers submit Invoices, which are validated against the corresponding PO and Warehouse Receipt to ensure consistency before payment is processed.
The Inventory Management Module has several key pages:
Purchase Orders
Manages all purchase orders creation. Users can track PO status, supplier information, order quantities, and expected costs.
Warehouse Receipts
Tracks the receipt of goods into inventory. Each receipt is linked to a purchase order and shows quantity received and warehouse location.
Invoices
Maintains records of supplier invoices related to purchase orders. Invoices are validated against receipts and purchase terms to support financial reconciliation.
Approve Purchase Orders
Displays all purchase orders pending approval from the current user. Approval follows a hierarchical workflow defined on the Approval Hierarchy page, where each stage must be approved before progressing to the next level.